Car Fleet Administrator

Job Description

We are seeking a highly organized and detail-oriented individual to join our team as a Car Fleet Administrator. You will play a vital role in managing our company’s fleet of vehicles, ensuring their efficient operation, and maintaining accurate records.

MAIN RESPONSIBILITIES:

• Coordination of suppliers for car fleet management:

Coordinating processes involving multiple suppliers for car fleet management, including leasing companies (e.g., Arval, Leaseplan), Ovidrive (remote fleet manager), and potentially suppliers of highway badges and charging cards (fuel/electricity), initiating purchase order requests, and ensuring correct vendor setup in the systems; working in coordination with the E&LR HR manager responsible for stewardship and governance.

• Monitoring proper fleet management and being an escalation point of contact for user issues.

Monitoring suppliers and acting as the first level of internal escalation for unresolved issues with the lessor and Ovidrive; ensuring that recurring problems are addressed by the providers and that action plans are put in place to ensure the expected contractual service level.

• On-site operations:

The Car Fleet Administrator is responsible for all on-site operations related to car fleet management: receiving returned cars on-site (unclosed contracts), ensuring their storage in the parking area during non-assignment periods between drivers, checking vehicle conditions, organizing cleaning and necessary repairs before reassignment, handing over keys of delivered cars to new drivers on-site, and providing vehicle handover information. If applicable, handing over documents and tools received on-site to drivers.

• Fine management:

Handling fines management from end to end: receiving correspondence, identifying the driver, contacting ANTAI if necessary, following up with drivers, updating the fine database, sending contestation letters to authorities in case of reminders for fines not received, making payments for fines or penalties in certain cases, and reporting any identified issues to management.

Job Qualifications

• Bac +2 to +4 in administrative management.
• Relevant experience in administrative management would be beneficial.
• Advanced written and spoken English.
• Fluency in French.
• Excellence in execution.
• Strong collaboration and communication skills.
• Ability to simplify processes.
• Strong sense of confidentiality and respect for Data Privacy.
• Digital literacy (MS Office, esp. Excel).
• Strong interest in the subject.
• Valid driver’s license required.

Please apply by submitting your CV in English!
Interested to know how the recruitment process looks like? Watch this video to learn more: https://www.youtube.com/watch?v=0bicvbpy0gI

At P&G #weseeequal

We are an equal opportunity employer and value diversity at our company. At P&G we strive to build a culture where everyone feels welcome, included, and able to bring their full selves to work.

We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process. Please click here if you require an accommodation during the application process. Please make sure to wait to hear back from us regarding your accommodation before proceeding with the online assessment, we thank you in advance for your patience.

In case of any questions you can get to know us better here: https://www.pgcareers.com/

Job Schedule
Full time

Job Number
R000102438

Job Segmentation
Experienced Professionals (Job Segmentation)

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