Fixed Term Contract
Job Responsibilities
- Employment contracts
- Create employment contracts for candidates not covered by the central/automation team
- Coordinate HR and candidates’ signatures via DocuSign
- Responsible for monitoring and tracking progress and escalating if required
- Support the administration of new joiners, transfers and mobility movers not covered by the centralized HR function, such, as but not limited to:
- Responsible for monitoring and tracking, ensure the appropriate documents are collected
- Sharing documents with 3rd party agencies or other HR functions
- Prepare communication to send to new joiners
- Respond to employee queries
- Prepare and organise employee paper and electronical personal files in line with the firms record retention period.
- Support the administration of the pension opt out process:
- Responsible for monitoring and tracking, ensure the appropriate documents are collected
- Share documents with 3rd party agencies or other HR functions
- Prepare and send communication
- Respond to employee queries
- Ensure documents are filed in line with the firms record retention period
- Offboarding process – working with other HR teams to ensure that the management the employee offboarding process is complete and perform local activities.
- Support the creation of employment verifications
- Support the records management project to ensure that offsite records are correctly itemised
- Other Employee administration tasks such as working with external partner to ensure appropriate ‘right to work’, coordinating medical checks, tracking leave of absence, collecting health insurance documents, coordinating AMF Certifications and probation period tracking
Required qualifications, capabilities, and skills
- Knowledge in HR operation function and/or experience/background in Operations: i.e. operating procedures, operating model design, strategy
- Microsoft skills: Experience with Word, Excel and outlook skills
- Ability to prioritize deliverables, ttention to detail and the ability to work under pressure within tight deadlines.
- Ability to develop partnerships with colleagues across the firm and external partners.
- Flexible and adaptable to changes in procedures, processes and systems.
- Fluent in English and French (verbal and oral) with a strong customer focus and strong communication skills
- Previous experience in a large global multi-national would be beneficial, however not essential
CV in English is required
About us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.
Everything we do as a firm hinges on our ability to hire, empower and retain the best people. Human Resources plays an integral role in designing, implementing and managing people strategies, using the latest in data analytics and technology to deliver industry-leading services. This includes Talent Acquisition, Training, Talent Development, Career Management, Diversity, Compensation & Benefits, Employee Relations, Technology, Finance and HR Service Delivery.
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